How to Register
Registrations will be processed in the order they are received. Early registration is recommended, as space is limited. All registrations are processed in the camp administrative office unless otherwise noted and they will not be accepted at other Columbia Association facilities or camp sites. CA is not responsible for lost, stolen, mutilated, postage due, or misdirected mail that contains registration forms. Incomplete packets and illegible registration cannot be processed and will be returned causing a delay in your registration. Faxed registrations will not be accepted. No space will be reserved for returned registrations.

Registration Forms
Click here to download registration forms.

To register for camps, mail or bring completed registration packets (all required forms and payments) to:

• By Mail
  P.O. Box 981
  Columbia, MD 21044
  
  
• In Person
  Columbia Association Headquarters (downtown Columbia on the lakefront)
  10221 Wincopin Circle
  Columbia MD 21044
  Monday-Friday 9am-5pm
  

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Registration after May 15
Beginning May 15, registrations which must include full payment will be accepted for camps that have space available. Personal checks will NOT be accepted as a form of payment after May 15. All payments after May 15 must be made by credit card, money order or cash only. No exceptions. The week immediately preceding a camp session, registrations will be accepted at CA headquarters, until Thursday at 12pm. For later camp sessions, registration will be accepted Monday - Friday, 9am - 5pm. Registration confirmations and bills (prior to May 15) will be mailed within 2-3 weeks of receipt in the camp administration office to the address provided on the registration form only. Review the information carefully and notify the camp office of any errors at (410-715-3165). No response will be considered as acceptance.

Resident Status
A Columbia Resident is defined as a person living, working fulltime, or owning property that is subject to the CA annual charge.*Persons not living on property that is subject to the CA annual charge, but who qualify for resident rates by working full-time, or owning property that is subject to the CA annual charge, must complete the Associate Verification Form. Verification forms must be renewed annually and are not retroactive. Applications and supporting documentation must be included with registration forms to be considered.

Package Plan and Package Plan Plus Member Benefits
Nonresident Package Plan and Package Plan Plus members will receive the resident rates at Columbia Association Summer Camps. To qualify for the resident rate, the camper must be included on the membership and the account must be in good standing. The membership must be active before the child attends camp. This benefit is not retroactive and will not apply to summer camps from previous years.

Financial Information
Past due accounts with any Columbia Association facility or program must be paid in full prior to acceptance of camp registrations. Payments can be made to the camp balance at any time prior to May 15. Please put the camper ID # on all payments.

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Tax Information

The tax identification number is 52-0823992.

Minimum Deposit to Register $100
A minimum of a $100 deposit must be submitted with each child's registration. The $50 registration processing fee is included in the minimum deposit. The remaining $50 will be applied to the cost of camp.

Registration Processing Fee $50
Non-refundable, one-time, seasonal, per child administrative fee. Registration fees are not subject to reduced rate.

Registration Change Fee $10
Each account is permitted two changes to the original registration form. A fee of $10 will be assessed on any change submitted after the two permitted changes with the exception of adding a camp or extended care. Registration change fees are not subject to reduced rate.

Late Payment Fee $25
Camp balances must be paid in full by May 15, or a $25 late fee will be assessed on all past due accounts at the end of each month. If full payment is not received, or you do not make satisfactory payment arrangements, camp registration will be cancelled and legal action may be commenced against you to collect the delinquent fees, plus interest, attorney’s fees and costs. Late payment fees are not subject to reduced rate.

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Late pick-up fees will be assessed for picking up children after 3:30pm for full day camps, 12pm for half-day programs and 6:00pm for extended care. If a child is not picked up from the center within 30 minutes of closing, the late fees will be doubled and the appropriate child welfare authorities may be contacted. Exceptions are not made for traffic or weather. Late pick up fees are assessed per child. Late pick up fees are not subject to reduced rate.

Return Check Fee $35

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Withdrawal, Change and Refund Information

Cancellations and changes require written notification to the camp administrative office. The $50 registration fee is non-refundable. The camp office will not accept phone cancellations for camps or extended care programs. Failure to participate in the program or to make payments does not constitute a withdrawal from the camps or extended care program, nor does it release the financial obligation.

CHANGES (SWITCHING CAMPS)
Each account is permitted two changes to the original registration form. A fee of $10 will be assessed on any change submitted after the two permitted changes with the exception of adding a camp session or extended care. Please refer to the refund policy below for information on withdrawals from a camp session.

REFUNDS are granted as follows:

• EARLY WITHDRAWALS BEFORE JUNE 1
  Tuition refunds are granted for voluntary withdrawal from camp at the following percentages of the total amount paid (less $50 registration fee):
  On or before May 15: 100%
  May 16 - May 31: 50%
  
  
• ON OR AFTER JUNE 1
  Refunds are granted only if the camper is ill, injured, moves out of Howard County or is required to attend mandatory summer school causing them to miss camp. Written refund request, with supporting documentation (doctor’s note, notification of mandatory summer school or change of address form stamped by the post office) must be received in the camp administrative office within one week of the injury, illness, notification of move or summer school requirement. Send all refund requests to: Columbia Association Camps • 10221 Wincopin Circle • Columbia, MD 21044-3410
  
  
• EXTENDED CARE
  Withdrawal from the extended care program requires written notification. A full refund of extended care will be issued for requests received within 10 business days of the camp session beginning. A 50% refund will be granted for requests to withdraw from extended care that are received five business days before the camp session begins. Refunds will not be granted for extended care withdrawal requests received less than five business days prior to the camp session beginning.

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